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Basic Understanding, Functions and Examples of Email Signatures

Have you ever seen an email with the identity of the sender? such as company logo, company address, signature or something else? Well, it turns out that the identity or so-called signature can be created automatically, you know. Especially for corporate emails, of course the signature is important.

Understanding Email Signatures

An email signature is the text at the end of an email. A signature can be in the form of contact information such as your email address, name, website URL or business information. In order to make it easier to add an existing signature to the email. Then you can make settings so that the signature can automatically appear every time you send an email.

In other words, an email signature is like a signature that is affixed to every letter that is below a message sent via email or additional personal information from the company in every email sent.

Email Signature Example

Below is an example of an email signature:

Example of an email signature (Source: Adobe Stock)

Personal Email Signature

The information provided for personal signatures is usually not superfluous. Usually only consists of 3 lines. Add the name and title in the first line, then followed by the address in the next line. While the phone number and email address in the third line.

Then, to make it look professional, add a photo of yourself. Use photos that are formal in style. With a photo of yourself, you will look convincing in the eyes of email readers.

Business / Corporate Email Signature

Not too different from personal emails, business/company email signatures are made simply too. Usually consists of 4 lines. Include your name and title in the first line, then followed by the position and name of the company represented when you send an email to represent your company/business, then provide a specific address on the next line. While the phone number and email address in the last line.

If you have more than one phone number, email address or social media, you shouldn't add them all to your signature. Just choose the one that you think is most suitable.

Then, to make it look professional, include a company logo as well. With the addition of a logo, the email sent by the company / business will look convincing in the eyes of email readers.

Email signatures are used in business. (Source: Adobe Stock)

Email Signature Function

The following is the function of the email signature, namely:
  • As the identity of the owner of the email or a representative of the company working
  • Can improve personal branding to be more professional
  • As a promotional medium where email can include the company name
That's the meaning of email signatures, examples and functions of email signatures.

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